Administration Manager(MASUAS Adjutant)

Ministry of Defence

Apply before 11:55 pm on Monday 7th October 2024

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Details

Reference number

370668

Salary

£35,290

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

MOD - Air

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

RAF Woodvale

About the job

Job summary

6 Fight Training School(FTS) is responsible for the command and management of the University Air Squadrons(UAS) and their associated Air Experience Flights(AEF) located across the UK. 6FTS Mission is to attract talent to the regular and reserve RAF Service and educate selected undergraduates on the role of Air Power, in delivering the nation’s defence. 6FTS is located RAFC Cranwell, Lincolnshire.

This position is advertised at 37 hours per week.

Job description

This Adjutant position is located at Manchester & Salford Universities Air Squadron (MASUAS), Royal Air Force Woodvale, Formby Bypass, Liverpool L37 7AD. MASUAS Admin support is a small but dynamic team that provides support to student members and local staff. The YUAS Adjutant is a demanding job with the requirement to be able to think on your feet and act accordingly without supervision. The successful candidate must be able to perform under pressure and provide solutions using own initiative. Attention to detail and forward thinking are particularly important. We are looking for someone with strong emotional intelligence to communicate effectively, empathise with others, overcome challenges, and defuse conflict.

Responsibilities

Deliver the 6FTS mission with passion and purpose.

Organise and manage the annual recruitment campaign.

Conduct selection sifts and interviews for student and staff recruitment.

Line management of administration staff, associated performance appraisal reporting, development, mentorship and probation.

Treasurer of Squadron public and non-public accounts.

Representing UAS with external/internal stakeholders at meetings.

Facility management and Health & Safety of Squadron Estate.

Overarching quality control of HR administration process iaw policy.

Welfare POC, Advanced Care of Trainees (One Day Course), Diversity & Inclusion champion.

Resolution of day-to-day service delivery issues with contractor and users

Assist/advise students with internal processes and signpost to relevant departments.

Management of regular and ad hoc team meetings.

Organisation of formal & informal functions. Attendance is required for one annual midweek formal function. Additional informal functions are optional attendance.

Any other tasks as directed by OC UAS and HQ 6FTS.

MASUAS covers the greater Manchester geographic area, and some travel will be required. 6 FTS embraces virtual ways of working but occasional travel for training and conferences across the UK (circa 2 x per year). Training Nights during University Term Time on Wednesday evenings are conducted in central Manchester. Adjutant role is pivotal to the success of weekly training nights and attendance is required but timings are subject to line management agreement.

Person specification

Essential criteria

Experience/Understanding of performance management, leading a team and conflict resolution.

Good working knowledge of IT systems and Microsoft Office365. Particularly Word, Excel, PowerPoint, SharePoint & Microsoft Teams.

Ability to work under pressure, to tight deadlines and agreed standards.

Experience of virtual meetings, conference calls and screen sharing.

Behaviours

We'll assess you against these behaviours during the selection process:

Leadership
Changing and Improving
Developing Self and Others
Working Together

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £10,223 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
Use of Onsite Gym

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At application you will be assessed against the following:

CV/Experience including career history, highlighting specific responsibilities and key achievements that are relevant for this role.

Personal statement (no more than 500 words). Provide evidence of ‘what and how’ demonstration of the essential criteria. Consider your personal skills, qualities and experience of your suitability for the role.

At interview you will be assessed against the above along with the following:

Behaviours Experience :

Leadership

Changing and Improving

Develop Self and Others

Working together

Application sifting will take place W/C 14/10/2024 with interviews planned W/C 28/10/2024

We endeavour to stick to these dates but are subject to change around business need.

Feedback will only be provided if you attend an interview.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Jon Riddell
Email : jon.riddell104@mod.gov.uk

Recruitment team

Email : dbscivpers-resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.