Records Manager

Royal Botanic Gardens Kew

Apply before 11:55 pm on Sunday 3rd November 2024

 
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Details

Reference number

373817

Salary

£41,747
per annum [Band D]

Job grade

Higher Executive Officer
D

Contract type

Permanent

Business area

RBGK - Science

Type of role

Other

Working pattern

Full-time

Number of jobs available

1

Contents

London, London (region), TW9 3AE

Job summary

In the role, you will play a leading role in developing and improving the records management service, working with colleagues from across Kew to understand the work they do and manage the information that they create and handle, with sustainability underpinning all we do.

You will deliver a high-quality records management service, assisting staff to manage their paper and electronic records, and ensure this is aligned with the corporate sustainability strategy. You will create records management guidance and policy, and deliver a corporate training programme. Working with staff, you will bring their records into Kew’s Registry and Archive systems, via advocacy, training and appraisal of paper records. You will also manage the enquiry service for our paper modern records.

You will take the lead on the records management components of the implementation of SharePoint, helping Kew to meet its legal obligations and  sustainability targets. You will work with staff to appraise legacy electronic records. You will lead the Information Champions network, collaborate with IT on records management in M365, and develop and maintain retention schedules.

This varied role includes line management of the Records Assistant and is an excellent development opportunity for an enthusiastic individual looking to take the next step in their career.

Job description

We are looking for candidates with the following skills and experience:

* A wealth of experience in a professional role in a relevant area, such as records or information management

* Excellent communication skills and the ability to develop relationships with all levels of stakeholders

* Good influencing and negotiating skills, and the ability to engage with all levels of staff and deliver records management training

Person specification

* Knowledge of information governance legislation, standards and best practice

* Experience, or strong understanding, of appraisal of records/archives

* Experience of managing electronic records and documents in a platform such as SharePoint, or demonstrable understanding of the principles of this

This role is based at Kew with the option of regular home working, subject to operational requirements. 

Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well as access to our own beautiful gardens at Kew and Wakehurst.

Selection process details

If you are interested in this position, please visit the provided weblink and submit your application through the online portal, by clicking “Apply for this job”.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : jobs@kew.org
  • Email : jobs@kew.org

Recruitment team

  • Email : jobs@kew.org
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