Finance Systems Administrator
UK Export Finance
Apply before 11:55 pm on Sunday 3rd November 2024
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About the job
Job summary
The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance. We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger (CODA). We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.
Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger. We are also in a unique period of transition as we prepare to implement a new general ledger and purchase to pay system. This will offer the successful applicant a once in a lifetime opportunity to experience, and indeed, help shape and contribute to this transformational change.
Job description
The primary purpose of the Finance Systems Administrator is to manage and maintain the finance systems, specifically MS Dynamics (the General Ledger) but with the opportunity to cross-train with other Finance and Reporting applications.
The roles will work shadow the implementation team and will sit between the Project and BAU teams with the aim to support both the developers and the SMEs, during the configuration and development and till the go-live, at which point they will take charge of the new BAU systems.
The roles will act as the interface between end users, with their queries following testing or requirement gathering/delivery, and the project team.
Responsibilities:
- Work shadows the development team with the aim to document any changes to the configurations.
- Liaise with SMEs and end users to make sure all requirements have been passed to the project team and acted upon.
- Making sure requirements have been delivered and thoroughly tested.
- Document the daily, weekly, and monthly to-be finance systems tasks as they are developed.
- Managing and maintaining:
- Master data and related processes (costs centres, nominals, currencies/exchange rates, etc).
- Setting up users and supporting users with queries.
- Metadata
- Learn how to monitor and manage any interfaces, batches and resolve errors.
- Reconcile systems to ensure accurate and complete data integrations.
- Support the development and maintain the new financial controls, policies and procedures.
- Support the development and maintain the new reporting environment.
Main Activities
- Manage the financial systems controls and user support processes.
- Become an expert in specific E2E processes
- Ensure that financial systems procedures and processes are fully documented.
- Support the development of financial systems including identifying requirements for external suppliers.
- Review system for data-specific non-compliance and monitor data quality.
- Engage with stakeholders to identify opportunities for improvement.
This list is not exhaustive, you may be required to carry out additional duties according to business need.
Person specification
UK Export Finance is looking for motivated individuals with a desire to learn about the business. Successful candidates will be provided not only with functional training to enable them to do well in their role, but also with personal development to help them to achieve their career ambitions. Please note that the person specification below outlines at which stage(s) you will be assessed on how you meet the criteria for the role(s) including:-
A = assessed at application stage I = assessed at interview stage
T = assessed by test stage P = assessed at presentation stag
Essential
Qualifications
- 5 GCSE passes (including Maths and English) at Grade 4, C, or above; or equivalent or relevant demonstrable experience. (A)
Knowledge
- Excellent understanding of financial information systems and accounting. (A, I)
Skills/Ability
- High attention to detail, numerate, analytical and have strong organisational skills. (A, I)
- Good IT skills including MS Office and medium to advance Excel. (A)
- Trained user of data intelligence and query tools such as SQL, Power BI, Power Query or equivalent tools. (A, I)
- Must have the ability to take ownership of tasks and lead processes to successful completion. (I)
- Ability to clearly explain and interpret financial data for various audiences. (A)
- Excellent planning and organisational skills, with the ability to prioritise workloads and meet deadlines. (A, I)
Experience
- Previous involvement in system projects or experience with system transitions. (A, I)
Desirable
Qualifications
- Working towards or achieved the following qualifications:
- Level 4 AAT (A)
- Level 4 equivalent part qualified with CCAB, CIMA or equivalent. (A)
- Digital, Data and Technology
- ITIL service management
- Agile PM basic
Experience
- Previous experience as Dynamics administrator or similar role.
- Any experience of Power BI and Coda Financials or other General Ledgers would be an advantage.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.
- Technical Questions
We only ask for evidence of these technical skills on your application form:
- Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
We are assessing candidates using Success Profiles (see Appendix 1) and across the whole process we will assess your Experience, Technical, and Behaviours as highlighted below.
The application must be completed by 23.55 on the day of the closing date for it to be accepted.
All applications will be sifted against our essential criteria outlined in the personal specification.
- Qualification
- 5 GCSE passes (including Maths and English) at Grade 4, C, or above; or equivalent or relevant demonstrable experience.
- Statement of suitability - you should fully articulate in 500 words how you meet the essential criteria outlined in the person specification within the Information Pack.
- Technical Question
- Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.
For the initial sift your application will be evaluated against
- Experience - CV and Statement of Suitability
- Technical Question - 250 Words
- Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.
In the event of a large number of applications at sift, we will pre-sift on the following:
- Technical Question (250 words)
- Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.
If you are successful following the sift stage, you will be invited to an initial interview; this will include the following assessment:
- Behaviours / Experience - a formal panel interview where you will be interviewed across all two behaviours highlighted and your experience.
- Technical
- Questions around Database queries.
Candidates may be invited to a second interview in the event of 2 or more candidates scoring the same; this will include the following assessment:
- Technical
- In depth questions around Database queries.
Details of interview panel members will be e-mailed to all successful candidates who are invited for interview.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : UKEF Recruitment
- Email : Recruitment2@ukexportfinance.gov.uk
Recruitment team
- Email : Recruitment2@ukexportfinance.gov.uk
Further information
