Unit Fire Safety and Infrastructure Lead
Ministry of Defence
Apply before 11:55 pm on Monday 4th November 2024
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About the job
Job summary
As an important part of the Ministry of Defence, Defence Intelligence (DI) provides intelligence analysis, specialist outputs and advice that supports decision making across government. At the heart of DI is the National Centre for Geospatial Intelligence (NCGI).
As part of NCGI the Defence Geographic Centre (DGC) provides geographic information, services, and liaison to UK Defence and the wider Intelligence Community. It has comprehensive production, collection, information management and dissemination capabilities staffed by specialist Defence Geographers.
The Business Management teams (including Health and Safety, Stores and iHub) are critical to the effective running of the MOD Feltham site. They work with the Defence Infrastructure Organisation (DIO) and contractors to ensure that physical site infrastructure supports the needs of the business.
The DGC Unit Fire Safety and Infrastructure Lead will support Business Management Infra Head and the wider Business Management division to ensure the fire safety, legality and compliance of the MOD Feltham site. There will also be opportunity to become involved in wider infrastructure projects outside of the fire remit, and support with future site closure activity.
This post is advertised at 37 hours per week. Applicants are asked to note that this is a 2-year fixed term appointment, with the possibility of extension, until the MOD Feltham site is handed over to DIO for closure as part of the PRIDE2 rationalisation programme. This is currently forecast to take place in the 2027-28 time-frame.
Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Job description
This is a Fixed-term Appointment as a Unit Fire Safety and Infrastructure Lead in the Business Management team. Your responsibilities will be as described in this job advert. The reason why you are appointed for a fixed period is due to the Feltham site closing as part of the PRIDE2 rationalisation programme. This is currently forecast to take place in the 2027-28 time-frame. This post will therefore begin on your appointment and end 24 months after that date. You should be aware that when your Fixed-term Appointment at MOD comes to an end, arrangements will be made in line with the FTA policy.
If you are a permanent MoD civil servant and are found successful for an advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 23 months). At the end of the posting you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information.
If you are transferring to MoD from another government department (OGD) you should join the MoD on an inward loan. At the end of the loan you will return to your home (OGD) department. If a loan cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA policy for further information.
Main Responsibilities:
The responsibilities of the role will be split into two.
Fire responsibilities will comprise 70% of the role. The DGC Unit Fire Safety & Infrastructure Lead is to ensure fire safety legislation on site is complied with in accordance with Head of Establishment’s Policy Statement. Goals include:
- Implement and maintain fire safety at DGC in accordance with relevant policies and legislation.
- Maintain the DGC fire management system and coordinate a network of building fire officers.
- Ensure mandatory fire checks are completed, arrange and review building fire risk assessments and ensure plans for fire related emergency evacuations are exercised.
- Respond to reactive fire, infrastructure, environmental and spillage incidents ensuring plans and actions are communicated, risks are controlled and incidents reported to the appropriate authority.
- Coordinating and facilitating DGC utilities requirements including fuel delivery, storage, audits and inspections, exercises and risk assessments.
The remaining 30% of the role will be spent on activity as follows.
- Provide support to Business Management Infra Head by:
- Working with relevant partners, collaborators and customers to ensure facilities at MOD Feltham are safe, compliant and in line with relevant policies and legislation.
- Representing MOD Feltham at key infrastructure meetings, chaired by Defence Infrastructure Organisation or industry partners.
- Leading on aspects of partial and full site disposal activities as directed by Business Management Infra Head.
In Defence Intelligence (DI) our people solve problems, create understanding and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world. Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology.
In DI we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work. We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexi-time, job share and compressed hours.
All jobs advertised in DI are subject to fair and open competition.
Person specification
We are seeking an individual who can work both autonomously and as part of a team, with the ability to build effective working relationships with a variety of stakeholders, including contractors and Estates/Infrastructure colleagues in DIO and UKStratCom.
Essential criteria:
- Ability to communicate clearly and effectively in person, via phone, email and virtual meeting.
- A keen eye for detail when generating, reviewing, and actioning documentation, including audit reports.
- Ability to prioritise and function effectively while working to specific timeframes and targets.
- Ability to confidently engage with a variety of partners including contractors and visitors, knowing when to refer or escalate concerns.
- Excellent Microsoft Office (especially Word and Excel) skills and a strong ability to navigate and maintain SharePoint.
- Willingness to undertake role-specific training, to develop that understanding further and keep up to date with the latest health, safety and fire policies.
Desirable criteria:
- Experience of writing, reviewing and applying relevant policy appropriately.
- Experience of assessing and/or managing risks.
- Previous experience of working in a health, safety, fire or infrastructure role.
- Relevant health, safety or fire qualification.
Qualifications:
Essential - Completed IOSH Managing Safely and the UKStratCom Unit Fire Safety Manager 5-day course or be willing to do so within 6-12 months of taking up post.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Leadership
- Making Effective Decisions
- Working Together
Benefits
We offer a range of excellent benefits including but not limited to the following:
• All successful candidates will be eligible to join the Civil Service Pension Scheme with an average employer contribution of 28.97%.
• Leave entitlement - 25-day annual leave allowance per year increasing by 1 day per year (maximum 30 days per year). In addition, 8 statutory Bank Holidays and 1 privilege day per year.
• Complementing our generous annual leave allowance, we also have a flexible working scheme.
• Additional working pattern options – we have a strong culture of flexible working and encourage all employees to have a healthy work/life balance. We offer a wide range of potential working patterns, including part time, job share and compressed hours. These need to be balanced with business needs so they will vary from job to job. If you would like to know more, please speak to the Recruiting Line Manager.
• Professional Development - We are committed to your continued professional and personal development with learning as one of our core values.
• Health and Well-being – for a small fee we offer the staff the use of the exceptional site gymnasium facilities.
• We also offer an excellent range of family-friendly benefits, for example, enhanced maternity, paternity and adoption leave.
• Special Paid Leave to volunteer up to 6 days a year
MOD Feltham has free car parking; and other facilities include a range of extra-curricular activities through the Feltham Garrison Sports & Social Association.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Applicants should apply for this role online, via the website.
Assessment at sift and interview will be based on meeting any defined skill/qualification requirements along with a Success Profile element assessment, as detailed in the job advert. The Success Profile elements to be assessed will be outlined within the job advert. The Civil Service Success Profile Framework is available here:
https://www.gov.uk/government/publications/success-profiles
At sift, candidates will be sifted against the following experience criteria:
- All applicants will need to provide a Statement of Suitability, of no more than 500 words, including evidence of the essential and desirable criteria requested within the job advert.
- When completing your statement, please read and understand the requirements described in the Person Specification section thoroughly, as this is what your written evidence will be assessed against.
- Your layout is entirely your preference; you may choose narrative, bullets, etc. You may choose to address each criteria separately or have examples that cover and evidence several criteria. Please ensure you evidence the requirements and what you have done that relates to them. You don’t have to explain the whole process, focus on what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why.
At interview, applicants will be sifted against the following Civil Service Behaviours:
- Working Together
- Leadership
- Communicating & Influencing
- Making Effective Decisions
At interview you will be asked to deliver a 5-minute presentation explaining the main challenges of implementing policy into the work environment. This will provide evidence against the Communicating & Influencing Behaviour.
We would generally expect Behaviour examples to follow the STAR structure and encourage candidates to use this throughout their application.
Application/Interview Scoring System
NCGI adopts a scoring system of 1-7 for Behaviours, Technical skills, and Experience.
7- The evidence provided wholly exceeds expectation at this level
6 - Substantial positive evidence; includes some evidence of exceeding expectations at this level
5 - Substantial positive evidence of the competency or behaviour
4 - Adequate positive evidence and any negative evidence would not cause concern
3 - Moderate positive evidence but some negative evidence demonstrated
2 - Limited positive evidence and/or mainly negative evidence demonstrated
1 - No positive evidence and/or substantial negative evidence demonstrated
The sift should take place within two weeks of the job closing and candidates will be informed of the results, at all stages, via the website. Interview dates are to be confirmed.
Feedback will only be provided if you attend an interview or assessment.
If the successful candidate does not hold the necessary clearances, they will be made a provisional job offer and asked to undergo our vetting procedures. Once the relevant clearances have been obtained a formal job offer will be made and start dates can be discussed. Should the candidate fail to obtain the relevant clearances the provisional job offer will be rescinded. It should be noted that this process can take several months.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : NCGI Recruitment Team
- Email : ukstratcom-di-ncgi-dgc-peoplemgt@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
