Data Protection Officer
Crown Office and Procurator Fiscal Service
Apply before 11:55 pm on Sunday 17th November 2024
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About the job
Job summary
This is an exciting time to join COPFS as we move towards delivering a modern criminal justice system.
The Data Protection Officer (DPO) will assist COPFS to monitor internal compliance with data protection laws, inform and advise on data protection obligations, provide advice regarding Data Protection Impact Assessments (DPIAs) and act as a contact point for data subjects and the Information Commissioner.
You will play a crucial role in supporting and promoting a positive data protection culture within COPFS through educating employees on correct data use and compliance, conducting audits throughout COPFS, training peers in roles with data processing responsibilities, monitoring compliance and reporting on same to senior leaders.
Whilst you will be part of our Information Governance Unit, you will require to work autonomously and independently, managing a varied workload with competing priorities. The post holder will have both Line Management and Counter-signing responsibilities.
Job description
General Responsibilities
- Advise on legal and regulatory requirements and best practice in data protection and information governance
- Promote a culture of data protection awareness and proper records management practices
- Influence the organisation’s response to data breaches and incidents
- Review and enforce records management policies and procedures
- Review and deliver training programs on information governance and data protection to staff
- Ensure rights of data subjects are upheld
- Continuing own professional development, self-assessing training needs to ensure understanding of the evolving landscape in data protection
Role Specific Duties
- Inform, advise and train COPFS staff about their obligations to comply with the UK GDPR and other relevant data protection laws such as Part 3 of the Act and any other emerging parliamentary changes to laws or regulations;
- Support senior leaders in understanding and enforcing these obligations in their functions;
- Work closely with Information Services Division and Procurement to implement strong data protection practices in development of technology in-house and in external contracts;
- Advise on data protection impact assessments and data sharing/processing agreements;
- Be the first point of contact for the Information Commissioner and for individuals whose data is processed;
- Managing the notification of registration with the Information Commissioner’s Office and, where necessary, report data protection breaches within the statutory timeframe and lead on any communication with the Information Commissioner’s Office;
- Review and implementation of information governance policies, procedures and guidelines;
- Conduct audits and risk assessments to identify compliance gaps and recommend corrective actions;
- Develop and maintain privacy policies, record of processing activities and appropriate policy documents;
- Review retention schedules and guidelines for records storage, retrieval and disposal;
- Participate in working groups across COPFS requiring data protection advice on projects;
- Continually assess the organisation’s information governance and data protection measures to ensure fitness changing needs and evolving risks.
Please note this is not an exhaustive list and other duties may be required as appropriate to the role
Person specification
This role will suit someone with strong understanding of data protection and information governance, with excellent communication skills and the ability to build relationships at all levels.
You should have an ability to balance competing priorities in a demanding and ever changing environment and to assimilate and interpret complex information quickly and be able to explain this information and the legal and regulatory requirements simply and clearly to colleagues and stakeholders.
You may have professional certifications in data protection or have demonstrable working experience in information governance and data privacy.
Essential Criteria
- Experience of working in a highly professionalised environment with a clear understanding of information governance principals and records management
- Knowledge of data protection laws, regulations and standards e.g., GDPR and Data Protection Act 2018, and in particular in relation to data held for law enforcement processing
- Strong stakeholder engagement and influencing skills with an ability to build and maintain relationships at a senior level
- Good working knowledge of Data Protection policies, processes and practices
- Excellent leadership and management skills including developing self and colleagues
Please note that you will be required to carry out a presentation at interview. Further detail on this will be included in your invite to interview correspondence.
Benefits
We offer an excellent range of benefits which include:
- 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).
- Generous Civil Service Pension employer contribution, on average over 28.97% of your pay
- Flexible working hours and family friendly approach to work.
- Cycle to Work Scheme and Season Ticket Loans.
- Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : HR Resourcing Team
- Email : Recruitment@copfs.gov.uk
Recruitment team
- Email : Recruitment@copfs.gov.uk
Further information
