FIOC UK Administrative Support Officer
Ministry of Defence
Apply before 11:55 pm on Thursday 17th October 2024
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Human Resources
Knowledge and Information Management
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About the job
Job summary
Throughout the organisation, Navy Command provides an open, flexible, and supportive work environment. Civil Servants and Armed Forces personnel work together in a wealth of challenging jobs in different subject areas, from finance; legal services; personnel and HR; project management and managing contracts, to media and communications. Under the command of the Maritime Information Exploitation Group, the Fleet Information Operations Centre (FIOC) UK at RAF Digby is an exemplar of this collaborative and satisfying environment. FIOC UK provides 24/7 liaison and technical support to Royal Navy and other nations’ warships deployed globally, as a critical enabler for Navy operations around the world.
This position is advertised at 37 hours per week.
Job description
The Administration Support Officer (ASO) is a newly established position within FIOC UK.
Working in a small team alongside the Unit Warrant Officer, the ASO is responsible for the coordination and delivery of a range of administrative tasks. The role directly supports over 60 Royal Navy personnel and is a critical enabler for the delivery of a diverse range of operational outputs.The core tasks of the ASO will include:
- Coordinate FIOC UK workforce travel requirements, including budgetary approval requests, costings, booking and database accountability.
- Conduct record management using MOD administrative tools and systems to maintain Unit compliance.
- Manage the Unit workforce list, which details the arrival and departure schedule of FIOC UK personnel.
- Act as Training proficiency coordinator and course booking agent.
- Maintain and update workforce terms of reference and job specifications.
Full training and mentorship will be provided to ensure you are best able to perform the role. As a new role, this provides an exciting opportunity for the incumbent to work with others in FIOC UK and wider MOD Collaborators to establish this new post and provide best support to global operations.
Roles within the MOD can offer phenomenal job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.
Person specification
Being organised and having good interpersonal skills are highly desirable characteristics, as it will greatly assist with the daily tasks involved in this role. Most tasks will have a computer-based aspect, having a good knowledge of using common Microsoft applications (Outlooks, MS Teams, Excel, Word) would be beneficial. however, some applications may be unfamiliar, so it is expected that orientation and internal training will be required to become fully established in the role. This position is also dependent on applicants’ achievement of Developed Vetting (DV) and additional security clearances.
Is this the role for you?
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Managing a Quality Service
- Working Together
- Changing and Improving
- Making Effective Decisions
- Delivering at Pace
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Managing a Quality Service
- Working Together
Benefits
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Navy Command civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- A very competitive pension scheme
- Personal & professional development
- Alternative working patterns for many roles
- Access to a confidential, professional support service
- Discount schemes
- Bicycle / season ticket loans
- Enhanced Family, and adoption leave
- Special paid leave to volunteer up to 6 days a year
In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (Word count: 500)
At sift, you will be assessed against the following Success Profiles Behaviours:
- Communicating and Influencing
- Managing a Quality Service
- Working Together
At interview, you will be assessed against the following Success Profiles Behaviours>:
- Changing and Improving
- Making Effective Decisions
- Delivering at Pace
All successful applicants at sift will be interviewed via MS Teams (DTBC). Feedback will only be provided if you attend an interview or assessment.
We welcome applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Operations Team, FIOC UK
- Email : Navyint-mixgfiocukjointops@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
