Portfolio Manager
Valuation Office Agency
Apply before 11:55 pm on Wednesday 2nd October 2024
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About the job
Job summary
The Valuation Office Agency (VOA) are the public sector’s property valuation experts and advisers with a vision to be a world-leading provider of public sector valuations. Our work is vital to the collection of over £60 billion of revenue which goes back into communities, touching every citizen and every business across England and Wales.
We champion the values of professionalism, integrity, respect and innovation. We are committed to providing a collaborative and supportive working environment that encourages every colleague to contribute, grow and excel together. With opportunities to drive your own development and growth, we empower our colleagues to succeed by ensuring support at every step of their career journey.
Job description
Portfolio Manager – Role Overview
An opportunity has arisen for a HEO Portfolio Manager within Change Management Services in the Operational Excellence Directorate.
The Portfolio Manager role provides support to the Change Management Services (CMS) teams, managing governance across the project portfolio to provide assurance for a wide range of Agency projects and programmes. The role holder will need a collaborative, flexible approach to the work and be able to promote ownership of the whole-team outcomes. The successful candidate will support: communication of CMS priorities; commissioning of new work; preparing briefing and papers for meetings and managing the delivery of key CMS products, for example our colleague information briefing ‘What’s Changing’.
Portfolio Manager – Key responsibilities
- Understand the Change Management Services priorities and be able to clearly communicate these to the CMS Senior Leader Team, the wider CMS team and other key stakeholders.
- Work with and support colleagues across CMS and the wider team to manage the delivery of key governance, planning and comms products such as team plans, work allocation and status updates.
- Daily interaction with senior leaders and colleagues across VOA, role-modelling VOA behaviours and working in a flexible and proactive way to handle issues on behalf of the Head of CMS.
- Building and sustaining strong, trusting, professional relationships across VOA.
- Managing the inbox and flow of work ensuring deadlines are met, making urgent and timely decisions to route items to the appropriate place, responding on behalf of the Head of CMS and directing/delegating work in their absence.
- Help manage and prioritise conflicting demands for the Head of CMS by negotiating effectively with other stakeholders.
- Organisation and management of meetings including scheduling, preparing agendas and additional papers, in-meeting facilitation and capturing minutes and actions when required.
- Planning ahead and manage the forward look of work to ensure all actions are progressed by identifying and commissioning briefing papers and reviewing action plans.
- Line manage and co-ordinate a small team, including talent and Performance Management and applying HR policies.
Person specification
The successful candidate will arrive with a track record of high performance and show the capability and drive to develop in the role. A high level of interpersonal skills for stakeholder management and discretion is required. This is a fast-paced role, and the successful candidate will have to balance the needs of delivering a consistent service whilst responding to frequently changing business priorities.
Essential Requirements
- Strong organisational, planning and effective decision-making skills and demonstrate the ability to work on your own initiative.
- Experience in working collaboratively and forming effective relationships with Senior Leaders and Stakeholders.
- Demonstrate strong engagement skills with proven experience in continuously driving and supporting the performance of a team.
- Good prioritisation skills with the ability to adapt flexibly to changing priorities and ensure deadlines are met.
- Strong written and verbal communication skills.
- Strong IT skills including the use of Microsoft Office.
- Experience of line managing a team and applying attendance policies, performance reviews and wider HR policies.
- Experience of using coaching skills and constructive feedback to empower, motivate and support individuals to improve their performance.
- Willingness to travel.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Working Together
- Delivering at Pace
Benefits
We offer a range of flexible working options, a generous leave allowance that starts at 25 days and goes up to 30 days after 5 years’ service and a Civil Service Pension with an average employer contribution of 28.97%.
- Learning and development tailored to your role.
- An environment with flexible working options.
- Family friendly policies including 26 weeks full pay for maternity, adoption or shared parental leave.
- Employee Assistance Programme offering comprehensive wellbeing support.
- To learn more about the extensive benefits we can offer you as a VOA employee please download our Benefits Booklet: VOA_benefits_booklet.pdf (publishing.service.gov.uk)
Things you need to know
Selection process details
If you can meet our person requirements above, we are keen to hear from you.
To apply for this post, you must complete an online application with the following:
- A Personal Statement (maximum 750 words), please outline your suitability for the role. Please pay particular attention to the ‘Essential Criteria’ and ‘Person Specification’ outlined in the advert when providing your answer.
Sift - 4th October 2024.
- We will assess you on your Personal Statement.
Should a large number of applications be received, an initial sift may be conducted using the Personal Statement against the lead essential criteria: Strong organisational, planning and effective decision-making skills and demonstrate the ability to work on your own initiative. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.
Interviews -w/c 21st October 2024. Please note these dates are provisional and may be subject to change. These will be confirmed should you be invited to interview.
Interviews are currently taking place using Microsoft Teams Video. We will provide more detail if you are shortlisted for interview.
- We will assess you on the Behaviours listed in the job description and Strengths.
At the interview, the panel can then probe further and ask applicants to provide further specific examples that show how they best demonstrate their skills.
Behaviours
The distinguishing Behaviours (the required skills, knowledge and behaviours) for this role are set out in the Civil Service Behaviours Framework 2018 (Success Profiles - GOV.UK (www.gov.uk)) and should be referred to when making this application.
You are required, under the Behaviours approach, to describe how you have dealt with a specific situation.
You must give evidence of your knowledge, skills and behaviours and how you have applied this, such as what you did or said and how you interacted with other people.
When you are giving your examples, do not spend too many words on description and background information. Avoid using general or unspecific statements. Instead say what the situation was, what you did what your thought process was and so on.
Application Hints and Tips
For more information on Success Profiles, tips on how to write a successful application and find out more about what’s involved in the application process please visit About the application process , Civil Service Careers (civil-service-careers.gov.uk)
Further Information
As part of the application process you will be asked to tell us which of the locations available you can work in. You will be able to specify up to 2 options. Please be aware that you can be posted to any location that you put in your preferences. If you would only like to be posted to one location, please confirm one location only.
Successful candidates must select one of the locations noted in this advert as their base office and will be expected to undertake regular travel to this location under the Agency’s hybrid working policy.
Due to the way the CS Jobs system is set up, when choosing your preferred locations, you will find that the Canary Wharf location will not appear on the list of options.
Should you wish to choose Canary Wharf as a location then please select Tower Hamlets.
Any move to VOA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
The VOA is an office-based organisation that supports flexible working. By default, everyone in the VOA is a hybrid worker with options to work in the office, at home or out and about, depending on the work they’re doing that day and where it’s best done.
VOA employees only: If you are currently in receipt of DTA as a result of a VOA office closure/restructure and it is agreed for you to take up this role in your current location, you may continue to receive DTA for the remainder of the period you can claim for. Please check with the Vacancy Holder on preferred locations for this role before you apply.
If you would require a Certificate of Sponsorship from the VOA to undertake this role, please contact resourcingteam@voa.gov.uk before submitting your application.
Pre-employment Checks
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Reasonable Adjustment
We want to make sure no one is put at a disadvantage during our recruitment process because of a disability, condition, or impairment. To assist you with this, we will reduce or remove any barriers where possible and provide additional support where appropriate.
If you need a reasonable adjustment or a change to be made so that you can make your application, please
- click here for more information: Reasonable Adjustments , Civil Service Careers (civil-service-careers.gov.uk)
- contact voarecruitment.grs@cabinetoffice.gov.uk as soon as possible.
- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process.
Terms & Conditions
Voluntary terms apply.
Reserve Lists
If we have more successful candidates than available vacancies, we will hold a 3-month reserve list as standard.
During that time, we may use the list to fill the same, or similar roles with closely matching essential criteria, without further testing of merit. Any appointments from the Reserve list will be made in strict merit order.
Starting Work
The successful candidate will normally take up duty within one month from notification of successful completion of pre-employment checks.
Applying
All applications for these vacancies must be made online. There are limited exceptions to this. Paper applications will only be considered if you have a disability that will prevent you from applying online. If this is the case, please email voarecruitment.grs@cabinetoffice.gov.uk
Once you have submitted your application it cannot be amended; only submit your application when you have completely finished and answered all the relevant questions.
Please note that late applications will not be accepted.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
New entrants are expected to join on the minimum of the pay band.
Use of AI
You may utilise artificial intelligence (AI) tools and platforms to support you during the application process however, as with any application all information submitted must be factually accurate and all examples provided must be taken directly from your own experience. All presented information will be assessed at interview. Any applications where factual inaccuracy, plagiarism or copying of examples/answers from internet sources is detected will be withdrawn from the process. Further action, including disciplinary action, may be considered in such cases involving internal candidates.
Concerns/Complaints
The Valuation Office Agency’s recruitment processes are underpinned by the Civil Service Commissioner’s Recruitment Principles, which outlines that selection for appointment is made on merit based on fair and open competition.
If you feel your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner’s Recruitment Principles, you may make a complaint, by contacting the Central Recruitment Team at the following address: resourcingteam@voa.gov.uk
If you are not content with the outcome of your complaint you have the right to complain to the Civil Service Commissioners.
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Mandi Barclay
- Email : mandi.barclay@voa.gov.uk
- Telephone : 07909 762295
Recruitment team
- Email : VOARecruitment.grs@cabinetoffice.gov.uk
