Portfolio Support Officer
Ministry of Housing, Communities and Local Government
Apply before 11:55 pm on Monday 21st October 2024
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About the job
Job summary
We have an exciting opportunity for a Portfolio Support Officer to join the Cladding Remediation Delivery Unit, part of the Safer Greener Buildings directorate at MCHLG.
You will be working within a supportive environment in a role that will provide excellent opportunities for development. The remediation portfolio was established after the Grenfell Tower fire tragedy to ensure the safety of buildings and residents, both now and in the future.
As a £10 billion portfolio, it is one of largest it’s kind government. The remediation Delivery Unit plays a crucial role within the portfolio in ensuring that ministerial priorities for the remediation of unsafe buildings are met. It also contributes to effective governance, planning and risk management, and is focused on working with teams to solving portfolio wide delivery challenges.
As a Portfolio Support Officer, you will cover a diverse range of activities to support the effective functioning of the Delivery Unit and the remediation portfolio. You will enable the smooth running of the portfolio by supporting portfolio management processes and coordinating actions across the portfolio.
Job description
As the PMO Support Officer your main responsibilities will include:
• Implement and maintain systems to enable effective planning and scheduling.
• Contribute to and help coordinate the production of portfolio board reports, performance data, tracking information on risks, issues and milestones.
• Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
• Coordinate and respond to queries to the remediation portfolio inbox.
• Act as point of contact for teams across the portfolio submitting requests for information and signpost accordingly.
• An active member of the MHCLG Project Delivery Profession Community. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.
The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Person specification
Essential
• Working knowledge of planning, risk and issue management, change control, governance, in a project delivery environment
• Works well under pressure, effectively manages multiple tasks, with a keen attention to detail.
• Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time
• Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
• Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint Desirable Knowledge and experience of Project Management Methodology supported by professional qualifications such as:
• APM Project Fundamentals
• APM Project Management Qualification
• PRINCE 2 Foundation or Practitioner
• Managing Successful Programmes Foundation or Practitioner
• PMI Certificate in Associate Project Management
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
As part of our pre-employment checking process we will be using your CV to confirm your job history. Please note that by providing us with your CV you are consenting to us using the information enclosed as part of the checking process.
CV and Cover Letter Declaration
We recruit based on your knowledge and skills, and not background, gender or ethnicity - this is called name blind recruitment.
Please remove references to your:
- name/title
- educational institutions
- age
- gender
- email address
- postal address
- phone number
- nationality/immigration status
You will need to merge your CV and covering letter into one document. When submitting your application Applied will ask you to upload a CV, when doing this you should upload your merged document of your CV and covering letter.
Most of our campaigns utilise multiple assessors and so it is possible that your application would be viewed by different assessors.
At sift, through your CV and covering letter we will be assessing:
Experience
Technical Ability
Your covering letter should be no more than 1 page. In your CV and covering letter, please include:
a. why you are interested in the role;
b. how you meet the essential skills and experience required
The interview will be of a blended nature consisting of behaviour and strength based questions as listed in the advert. The strength based questions will require natural responses from the candidates.
In full the campaign will test the below Success Profile Elements:
Experience: Yes - Experience questions will be based around the essential skills and criteria as listed in the job description
Technical: Yes – Technical questions will be based around the essential skills and criteria as listed in the job description.
Strength: Yes
Behaviours: Communicating and Influencing, Delivering at Pace, Working Together
Please contact the vacancy manager if you have any questions about the role.
We do not consider direct CV applications – you must apply for this role via the application link on Civil Service Jobs:
Please note that near miss offers may be made at the lower grade to candidates who do not meet the grade criteria for this campaign
HEO salary
- The salary for this role is £35,400 (London) or £32,178 (National).
- For existing civil servants, the usual policy on level transfer and promotion will apply and is non-negotiable. If you apply for a role that requires a transfer of location, for example if you are transferring from London to a National location, your salary will be adjusted in accordance with our policy on transfer between HQ pay ranges.
Please note that the average employer pension contribution is based upon the National minimum salary for this role. Should your agreed starting salary for this role be different, the average employer pension contribution will be calculated accordingly. If you are a Secondee, this will not apply as you will remain on your home organisation’s terms and conditions.
Benefits
Transfers across the Civil Service on or after 4 October 2018:
Any move to MHCLG from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk.
For further information about the benefits available to MHCLG employees, please see the attached Candidate Pack.
Location
- London
- Wolverhampton
- Darlington*
- Birmingham
- Bristol
- Leeds
- Manchester
There may be opportunities for candidates to work flexibly depending on the business needs. This will be discussed with the vacancy manager on a case-by-case basis if you are successful for the role.
*Please note: The Darlington Economic Campus is a pioneering new cross-government hub which will bring together people across departments and public organisations to play an active role in the most important economic issues of the day. The work of the Campus will make a real difference to people both across the UK and internationally. There will be substantial career opportunities and exciting prospects - a career at the Campus means you will be working at the heart of Government, with access to the benefits and fantastic opportunities offered by the civil service.
For further information on the DEC, please take a look at the attached DEC candidate pack.
At present, a minimum of 60% of your working time will be spent in your contractual office location. Requirements to attend other office locations or off-site meetings will be counted towards this. You will be asked to express a location preference during the application process. There may be opportunities for candidates to work flexibly depending on the business needs. This will be discussed with the vacancy manager on a case-by-case basis, if you are successful for the role.
Sift and Interview dates
Sifting is envisaged to take place W/C 21st October 2024 with interview dates to be confirmed. All interviews are currently being held remotely via videocall.
Reserve List
In the event that we identify more appointable candidates than we currently have posts available, we will hold applicant details on a reserve list for a period of 6 months from which further appointments can be made. This may include roles at a lower grade. Candidates placed on a reserve list will be informed of this. Those candidates who do not wish to remain on the reserve list should contact recruitment@communities.gov.uk to be removed from the reserve list.
CTC (Counter-terrorism Clearance):
Important note
Successful candidates for roles based in our 2 Marsham Street building must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check and the process can take up to 8 weeks to complete.
Please note that successful candidates will need to pass the CTC security checks – this requires you to have been resident in the UK for the past 3 years. Please refer to the MHCLG Notes on Security Clearance section of our Candidate Pack for further information on Counter Terrorism Clearance (CTC).
Candidates should also note that with effect from 1st August 2018 the department will also check all applicants who are successful at interview, against the Internal Fraud Database (IFD) held by the Cabinet Office. In accordance with the Civil Service Internal Fraud Policy, any applicant who is included on the IFD will be refused employment by MHCLG. Please see the Candidate Pack for further information on the Internal Fraud Database.
Before starting your application it’s very important to make sure that you are eligible to apply and meet the Civil Service nationality requirements. All candidates are expected to read the information provided in the MHCLG candidate pack regarding nationality requirements and rules
Candidate Pack Information
Please see attached Candidate pack for further information.
Internal Fraud Database
The Internal Fraud function of the Fraud, Error, Debt and Grants Function at the Cabinet Office processes details of civil servants who have been dismissed for committing internal fraud, or who would have been dismissed had they not resigned. The Cabinet Office receives the details from participating government organisations of civil servants who have been dismissed, or who would have been dismissed had they not resigned, for internal fraud. In instances such as this, civil servants are then banned for 5 years from further employment in the civil service. The Cabinet Office then processes this data and discloses a limited dataset back to MHCLG as a participating government organisations. MHCLG then carry out the pre employment checks so as to detect instances where known fraudsters are attempting to reapply for roles in the civil service. In this way, the policy is ensured and the repetition of internal fraud is prevented.
For more information please see- Internal Fraud Register
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Dennis Watson
- Email : dennis.watson@communities.gov.uk
Recruitment team
- Email : recruitment@communities.gov.uk
