Records Review Manager
Department for Business and Trade
Apply before 11:55 pm on Sunday 20th October 2024
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About the job
Job summary
This is an exciting time to join the Department for Business and Trade (DBT). We are the department for economic growth. We support businesses to invest, grow and export, creating jobs and opportunities across the country. Our global network of highly dedicated staff brings together policy, promotion, and financial expertise. We promote British trade across the world and ensure the UK takes advantage of the huge opportunities open to us. This secures and improves the economic well-being and stability of the UK.
This post will sit within the Records and Knowledge Management strand of the DBT Knowledge and Information Management (KIM) team. The ideal candidate will have a KIM background with experience of working with paper and or digital records. They will work across the department, helping to embed good records management policies and processes.
Job description
The Records Review Manager will be responsible for supporting on the management of paper and digital records. This is a great opportunity to work on a new digital sensitivity review project whilst building relationships, knowledge and your experience.
Key tasks include:
- Lead on projects to manage historical and legacy departmental paper and digital records
- Review records for potential archiving, disposal, or transfer to The National Archives
- Work with other KIM teams on the sensitivity review of DBT records
- Work with other government departments on shared records management projects, supporting cross-government objectives
- Work with Subject Matter Experts and Information Asset Owners across the Department to understand departmental records
- Act as one of the points of contact for the Records and Knowledge Team on legacy records
- Support the promotion of good knowledge and information management in teams, helping to anticipate and manage risk
- Help to embed the benefits of records management and improve behaviours across the Department
- Engage with the KIM community across Government
- Work with the wider team to support the work and objectives of the KIM department
- Assist with eDiscovery searches to answer requests for information
Person specification
Essential criteria:
- Experience of working in a Knowledge and Information Management environment
- Understanding of records management legislation and the lifecycle of digital and paper records
- Good organisational and time management skills
- Ability to be proactive and self-motivated
- Good attention to detail
Desirable criteria:
- Experience of working with SharePoint and MS Teams
- Experience of Sensitivity Review
- Information, archives or records management qualification or equivalent experience
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Changing and Improving
- Managing a Quality Service
Technical skills
We'll assess you against these technical skills during the selection process:
- Understanding of records management legislation and the lifecycle of digital and paper records
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.
Please refer to the attached candidate pack for further information on our benefits.
Things you need to know
Selection process details
Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
Please ensure that you check your emails regularly as all updates from us will be sent to you this way.
To apply for this post, you will be asked to complete the following as part of the online application:
• A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
• A Personal Statement of up to 750 words, explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.
It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date, though this is subject to change.
In the event of a large number of applicants, an initial short sift will be conducted on the CV. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.
Reasonable Adjustments
We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:
Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process.
Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Candidate Support
You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.
Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.
Further Information:
- A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
- Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
- The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases.
- New entrants are expected to join on the minimum of the pay band.
- Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.
- A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
- Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.
- Please note – the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role.
- This role may be considered as a secondment opportunity. Please reach out to the hiring manager listed at the bottom of this advert to discuss.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Vetting
The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet the residency requirements will result in your security clearance application being rejected.
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Sarah Phillips
- Email : sarah.phillips@businessandtrade.gov.uk
Recruitment team
- Email : dbtrecruitment.grs@cabinetoffice.gov.uk
Further information
If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email: Resourcing@businessandtrade.gov.uk.
If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints
