Learning & Development Central Admin Manager
Ministry of Defence
Apply before 11:55 pm on Monday 18th November 2024
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Education and Training
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About the job
Job summary
The MDP Learning and Development (L&D) Training Admin team is critical to the management and smooth running of all requirements at the DSPS on behalf of the Head of Training.
To lead the Learning and Development (L&D) administration team for L&D based at Southwick Park. Line management responsibilities for two E1 grades.
This position is advertised at 37 hours per week.
Job description
- Responsible for all services provided and delivered by L&D Admin Staff team. Ensure all customers’ needs are met whilst promoting an efficient and professional image of the L&D.
- To act as point of contact with Defence School of Policing and Security (DSPS) administration team and provide first means of resolving booking conflicts between DSPS and MDP.
- Liaise with the Training Managers, in order that course nominations and training requirements are sustained.
- Oversee the booking of travel arrangements (Air, Rail and Hotel) for staff (if required) and students within the L&D Portfolio, ensuring journeys are official and in line with Policy.
- To oversee ePC Requester/Receiver holders within department, in compliance with departmental policy, ensuring request for purchase is fully justified and an audit trail maintained.
- Responsible for collation of business management data (SMAP, Bi-Lats, Business Plan etc) for the L&D Portfolio on a quarterly basis and attendance of meetings. Forward to Deputy Head of L&D for consideration prior to submission.
- To oversee collation of data, issuance, and management of MDP laptops, ACTO stores, uniform and any other items issued to recruits
- To act as point of contact for external customers, confirming bookings, issuing quotes, tours of facilities and sending invoices to finance once the event has taken place.
- Provide effective line management for two E1 grades. Dealing with staff issues, performance management, delegation, morale and welfare in accordance with Policy, Rules & Guidance.
Person specification
We are seeking an enthusiastic, self motivated, team player that are highly organised. Within this role you may deal with both internal and external stakeholders of various ranks / grades and therefore you must have good communication skills, both verbal and written.
Essential use of Microsoft applications incl Word, Outlook and Excel
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace
- Seeing the Big Picture
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At application and interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills:
- Leadership
- Communicating and Influencing
- Managing A Quality Service
- Delivering At Pace
- Seeing The Big Picture
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Catherine Horn
- Email : Catherine.horn101@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
