Admin Hub Support (LTHSPG) (Ref: 90430)
HM Prison & Probation Service
Apply before 11:55 pm on Thursday 26th September 2024
Details
Reference number
369561
Salary
£27,040 - £33,319
The national salary range is £27,040 - £28,472, London salary range is £30,068 - £33,319. Your salary will be dependent on your base location
A
Civil Service Pension with an employer contribution of 28.97%
GBP
Job grade
Administrative Officer
HMPPS Band 3
Contract type
Permanent
Type of role
Administration / Corporate Support
Working pattern
Flexible working, Full-time
Number of jobs available
1
Contents
Location
East Midlands (England), East of England, London (region), North East England, North West England, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber
About the job
Job summary
This position is based at Nationally
Job description
Overview of the job
- The post holder will provide administrative support to the Long Term High Security Prisons Group (LTHSPG) within the Long Term High Security Estate (LTHSE) in the Directorate of Public Sector Prisons. Responsibilities include meeting support, collation of routine information, maintenance of databases and ad hoc administrative tasks.
- There are no line management responsibilities attached to the post which is Wakefield based.
- The job holder will report to the Band 5 LTHSPG Briefing and Casework Manager who reports to the LTHSPG Business Manager (Band 7) who in turn reports to the Staff Officer for the Executive Director of the LTHSE.
- This is a non-operational role.
Summary
The post holder will provide administrative support to the Long Term High Security Prisons Group within the Directorate of Public Sector Prisons. Responsibilities include meeting support, collation of routine information, managing the LTHSPG Admin functional mail box, maintenance of databases and ad hoc administrative tasks.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Provide HERM support to LTHSPG by supporting the Local Information Manager. Responsibility for electronic and paper filing.
- Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them – to include information classified as Official, Secret and Top Secret.
- Ad-hoc administrative tasks as necessary.
- Liaise with colleagues and/or stakeholders to ensure the timely collation of information.
- Act as the first point of contact for general administrative support which could include: dealing with face to face queries, booking meeting rooms, organising teleconference and video conference facilities and routinely monitor and actioning requests sent to the functional mailbox, minute taking as required.
- Act as I-Procurement Requisitioner for LTHSPG and ensure that orders are receipted when necessary.
- Responsible for taking minutes of meetings, producing action points/plans from the meeting and following up on those actions to ensure compliance.
- Responsible for tracking all incoming correspondence and FOIs, allocating to case handlers and maintenance of the correspondence database and folders
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Person specification
Please refer to Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Managing a Quality Service
- Delivering at Pace
Benefits
Alongside your salary of £27,040, HM Prison & Probation Service contributes
£7,833 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the
Civil Service People Plan (opens in a new window)
and the
Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5358
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints
