Executive Assistant to Deputy Executive Chair

Medical Research Council

Apply before 11:55 pm on Sunday 13th October 2024

 
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Details

Reference number

371842

Salary

£34,905
A Civil Service Pension with an employer contribution of 28.97%

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

MRC - Chief Executive Office

Type of role

Administration / Corporate Support

Working pattern

Full-time

Number of jobs available

1

Contents

Swindon

Job summary

Executive Assistant to Deputy Executive Chair

Medical Research Council (MRC)
Salary: £34,905
Band: UKRI D
Hours: Full time 
Contract Type: Permanent
Base Location: Polaris House, Swindon
Other locations: London, Edinburgh and Didcot.
Division/Section: MRC Private Office

Closing date: 13/10/24

Job description

This is an exciting position at the very heart of the organisation, where you will be exposed to scientific communities and Government partners across MRC and UKRI. You will form an essential part of the executive support team and will predominantly provide proactive diary management, make travel arrangements and ensure briefings are promptly provided.

This is a varied and ambitious role, which requires you to build relationships across academia, business, and Government. You will have great attention to detail with the ability to execute tasks with speed and efficiency whilst communicating and collaborating effectively with a variety of stakeholders.

Key Responsibilities

  • Manages diary and travel, using initiative to make considered judgements.
  • Keeping key individuals informed of diary issues and alert them to any potential problems regarding the future diary schedule.
  • Ensure that appropriate briefing and support is in place for all meetings.
  • Building close working partnerships with internal and external stakeholders, whilst demonstrating a high level of tact, diplomacy, integrity, and discretion
  • Manage information flow, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate.
  • Monitor and handle correspondence and e-mails, taking the initiative to redirect queries to the right team or individual where appropriate; filtering and prioritising inwards communications.
  • Ensure appropriate preparation for meetings by collating meeting papers, briefings and travel directions.
  • Provide administrative support including preparing correspondence and expense claims.
  • Take notes of meetings, draft resulting decisions and actions of meetings and follow up on actions.
  • Working flexibly to support colleagues and contributing to the overall functioning of an effective, efficient, and friendly executive support team.
  • Find opportunities for continuous improvement of activities.
  • Carry out any other duties appropriate to the role.
  • Raising purchase orders and receipting them

Person specification

Essential

  • Experience using Microsoft Outlook
  • Excellent organisational skills
  • Able to work independently and as part of a small team, taking a lead role when appropriate.
  • Able to juggle multiple demands and prioritise tasks to meet deadlines.
  • Demonstrates a high level of tact, diplomacy, integrity, resilience, patience, and discretion.
  • Able to take a positive approach to identify and deal with problems and initiate solutions.
  • Attention to detail and quality focused.
  • Excellent communication and interpersonal skills (verbal, presentational and written)
  • Ability to work with competing priorities and to tight deadlines.
Alongside your salary of £34,905, Medical Research Council contributes £10,111 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package! We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

  • An outstanding defined benefit pension scheme
  • 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
  • Employee discounts and offers on retail and leisure activities.
  • Employee assistance programme, providing confidential help and advice.
  • Flexible working options
  • Plus, many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

UKRI is an Equal Opportunity & Disability Confident Employer.

Selection process details

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org

How to apply:

For full details, please visit our careers site. Please submit an application including your CV and a Cover Letter that showcases how your skills and experience align to the requirements of the role. 

A well thought through application providing evidence and examples of how you meet the advertised essential and desirable criteria for the post will be considered far more favourably than a generic covering letter and CV.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : UKRI Recruitment team
  • Email : Recruitment@ukri.org

Recruitment team

  • Email : Recruitment@ukri.org
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