Army - National Fleet Manager - White Fleet
Ministry of Defence
Apply before 11:55 pm on Friday 11th October 2024
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About the job
Job summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.
Headquarters Regional Command (RC) provides support to the Army in the United Kingdom and overseas in Germany, Brunei and Nepal. A key pillar of this support is management of the White Fleet (WF) vehicles across the entire Army enterprise. It was identified that current WF delivery is inefficient, principally due to fragmented fleet management, distributed accountability, and low utilisation.
Measures to address these issues are being introduced and key to this is the employment of a National Fleet Manager (NFM) as the senior manager across all areas of the UK and overseas through three Regional Fleet Managers (RFMs (North, Centre & South)), with Local Fleet Mangers (LFMs) in each region reporting to the RFM for all WF matters. This sits firmly in the operational delivery space, with financial oversight and assurance of policy implementation also key.
Under this new structure and policy, you will be at the forefront of delivering a major policy and cultural change in the way the army efficiently uses its WF assets. You will have significant autonomy to support the entire national and overseas enterprise to ensure standard process is carried out by the three RFMs and a consistent narrative is provided across Army enterprise.
This position is advertised at 37 hours per week.
Job description
As NFM you will be empowered and supported to provide advice and guidance to an established team of RFMs and LFMs. You will ensure that each RFM works within the team to ensure compliance with MoD Transport Policy. Through regular weekly, monthly and quarterly programme meetings you will conduct local customer engagements and seminars to actively monitor and record fleet performance. As the NFM you will use the RFMs data analysis and information to brief the hierarchy across Army on all national WF transport matters, optimisation and performance boards will be used to demonstrate efficiencies and savings across the Army enterprise.
This role is a key post in a new organisational structure being implemented by Regional Command as part of White Fleet (WF) Optimisation Programme directed by the Deputy Chief of the General Staff (DCGS). This strives to implement policy and cultural changes across the Field Army to deliver significant cost savings over ten years and improve the efficiency of how the army utilises its WF (non-military administrative vehicles).
The National Fleet Manager (NFM) is responsible to the Senior Logistic Support Manager for the coordination of civilian vehicle provision though aligned Regional Fleet Managers (RFMs) and Local Fleet Mangers (LFMs). The NFM is a key role in the WF delivery team providing a single point of contact for RFM’s and Regional Points of Command (RPoCs). The role enables the timely and consistent dissemination of current policy and contractual advice on The Authority’s WF contract and in accordance with Army Policy. This includes achieving Value for Money (VfM) options, training to RFMs and LFMs, approving cases and quarterly assessments of WF usage. This is an outstanding and exciting multidisciplinary role with influence right across the Army. No two days are the same and the evolution of WF Management ensures that the post will never be boring!
Person specification
This is an excellent opportunity for an individual who is confident, assured, and proactive. You will be empowered to work autonomously within your designated area leading transport issues and raising, as required, issues to the Senior Logistic Support Officer. You will be required to provide daily advice and guidance to RFM’s and RPoCs ensuring MoD Transport is delivered efficiently and ensuring VfM. This role ideally suits those with a strong background in transport management however suitable training will be given to the successful candidate. Leaning on strong social skills you will also be proficient in the full range of MS Office software, specifically Word, Outlook and Excel and further training will be given on the MoD specific MT IT Systems.
Hybrid working is encouraged (split 60% in office, 40% WFH), but you will be required to be in the office when directed by the Senior Logistic Support Officer for key events or peak assessment periods. Diligence, a strong work ethic, a solution based approach are key attributes to enable the NFM to provide the firm but effective support we aim to deliver to Field Army, while implementing policy and enabling VfM to be achieved.
The successful applicant will hold or be prepared to acquire (within 6 months of appointment) the following:
- Full UK Driving Licence
- Passport
- Certificate in Professional Competence (Transport) Manager Freight or Passenger (2 Weeks) and Defence Transport Manager (2 Weeks).
- Please note that HQ Regional Command supports reimbursement of approved professional membership fees.
It is desirable that the successful applicant has or is willing to gain:
- Experience with Microsoft Office applications including Teams, Word, Excel, Outlook and Power Point
- Experience or familiarity with Power BI or other Power Apps (e.g. Power Automate, Flows)
- Interest in pursuing further professional development.
- Knowledge of Transport Management
- Previous experience working with the Army
- Budgetary knowledge
However full training will be given upon appointment.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Leadership
- Changing and Improving
- Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
Benefits
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Personal and professional development of skills
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 28.97%
- Onsite Parking
- Onsite Cafeteria
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Please provide a Suitability Statement of not more than 750 words to be used at Sift, demonstrating your skills and experience against the specified criteria.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At sift, you will be assessed against the following Success Profiles Behaviours:
- Making Effective Decisions
At interview, you will be assessed against the following Success Profiles Behaviours:
- Making Effective Decisions
- Leadership
- Changing and Improving
- Communicating and Influencing
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Lt Col James Elliott
- Email : james.elliott618@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
info@csc.gov.uk.
