Defence Digital Deputy Head Data Protection Officer

Ministry of Defence

Apply before 11:55 pm on Sunday 6th October 2024

Return to search results

Details

Reference number

368762

Salary

£67,820

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Grade 6

Contract type

Permanent

Business area

MOD - Strategic Command

Type of role

Knowledge and Information Management

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

MoD Main Building, Whitehall, London, SW1A 2HB

About the job

Job summary

Defence Digital ensures our Armed Forces remain among the most technologically advanced in the world. We do this by putting innovative and effective technology into the hands of over 200,000 users, from the boardroom to the front line. We lead on cutting-edge data science, automation, and cybersecurity at scale. Our mission goes beyond the battlefield by leading humanitarian efforts and driving digital innovation that impacts lives across the globe.

Defence Digital forms part of Strategic Command which manages the MOD’s joint capabilities for the Army, RAF, and Royal Navy.

Watch our video to see what we do at Defence Digital!

Passionate about using your skills to make a critical difference? Your next career move could be Here!

Working at Defence Digital

This position is advertised at 37 hours per week.

Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.

Job description

The Data Protection Officer’s (DPO) Team performs a critical function for Defence by helping it comply with its legal data protection obligations. The DPO Team provides guidance, support and assurance to MOD personnel, veterans, and the public. It also develops data protection policies with OGDs. It handles all personal data incident reports and interfaces with the Information Commissioner’s Office.

The main function of this exciting and multifaceted role, is to support the MOD’s Data Protection Officer and oversee the DPO Team, managing 5 members of staff from varying levels.

This is a demanding and varied role working to provide advice on data protection impact assessments, as appropriate and monitor their performance. You will be a strong relationship builder who can establish productive working relationships with teams and stakeholders.

For further information and duties on the role, please see the MOD Digital and Information Portal link: MOD Digital and Information Professions Portal - KIM Role Definitions - All Documents (sharepoint.com)

Person specification

Are you a seasoned data protection expert looking for a new challenge? We're seeking a skilled professional to join our team, to help provide high level guidance to MOD staff, about their obligations pursuant to the Data Protection Act 2018. You will be pivotal in ensuring service delivery is balanced with compliance and ensure MOD maintains an effective record of personal data processing activities.

Responsibilities:

Inform and advise MOD personnel of their obligations under data protection law.
Sponsor and deliver data protection awareness and training activities to MOD policy and secretariat professionals.
Have due regard for the risks associated with personal data processing operations, considering the nature, scope, and context of the processing.
Monitor compliance with data protection law and MOD data protection policy (including the assignment of responsibilities, awareness-raising and training of data protection professionals and general staff).
Lead and engage with compliance and audit activities, including liaison with MOD internal audit branch to support their audit programme.
Work closely with areas that are not meeting targets to improve performance.
Analyse performance data and draft reports for the Permanent Secretary, senior Defence boards, Department of Science, Innovation and Technology (DSIT) and Information Commissioner, as required.
Co-operate with the Information Commissioner’s Office and act as a data protection contact point.

You must have the below Essential Criteria:

Significant experience of operating within a data protection profession in an organisation which processes a substantial amount of personal data, delivering a high quality, efficient and cost-effective service by considering a broad range of methods for delivery. Ensuring adherence to legal, regulatory and security requirements in service delivery.
Excellent stakeholder management skills, including at a senior level. Confident in communicating with others in a clear, honest, and enthusiastic way in order to build trust, and explain complex issues in a way that is easy to understand.
Confident in encouraging, recognising, and sharing innovative ideas from a diverse range of colleagues and stakeholders and create an environment where people feel safe to challenge and know their voice will be heard.
Experience of being an excellent leader, with the ability to coordinate the activities of others and inspire and motivate teams to be fully engaged in their work and dedicated to their role.

Behaviours

We'll assess you against these behaviours during the selection process:

Seeing the Big Picture
Communicating and Influencing
Changing and Improving
Making Effective Decisions
Leadership

Technical skills

We'll assess you against these technical skills during the selection process:

GKIM Information Governance – Leader level

Benefits

Alongside your salary of £67,820, Ministry of Defence contributes £19,647 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

An environment with flexible working options
A culture encouraging inclusion and diversity
25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
Ability to roll over up to 10 days annual leave per year
In addition to 8 public holidays per year you will also receive leave for HM The King's birthday
Minimum of 15 Days Special Leave in a rolling 12-month period to for volunteer military or emergency service reserve commitments
Special Paid Leave for volunteering up to 6 days a year
Enhanced parental and adoption leave
Employee Assistance Programme to support your well-being
Most sites have good travel links with free car parking; many also have other facilities such as a Sports & Social Club and Gyms
Benefit Pension Scheme: Civil Service pension
Please see Benefits link for more info: Civilian Discover My Benefits (mod.gov.uk)

Equality and Diversity   

Our people are at the heart of everything we do at Defence Digital. It’s vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we’re proud to be an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please let us know in your application or at any stage throughout the process if this is something you want to explore.

Professional Framework Statement  

Defence Digital operates an organisation model in which every individual belongs to a Government Profession. The successful applicant will be posted into one of the defined Government Professions on Standard Terms of Reference for the grade. Defence Digital reserves the right to move individuals between roles, within their allocated profession, to meet the needs of the business and in support of agile resourcing.  Within Defence Digital each profession is led by a Professional Head of Community who will lead professional development and support the Continuous Professional Development path for their group.  

Learning & Development

In Defence Digital we have a strong learning and development ethos, supporting you to fulfil your potential by providing:

Learning and development tailored to your role
Professional and Personal Development of skills
Access to thousands of training courses through Civil Service Learning, some free or paid by MOD
Ability to obtain industry recognised qualifications supported by MOD

Hybrid Working

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity. Requirements to attend other locations for official business or work in another MOD office will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). We have offices located at other sites across the UK. The successful candidate can be located at another site with the agreement of the Head of Department. It should be noted that there will be a requirement for weekly travel to London.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

To apply please complete the CV template provided on the CS Jobs dashboard. You will be assessed against your relevant, skills, knowledge and experience which demonstrates the essential criteria listed within this advert.

At Defence Digital we are replacing a personal statement with situational based questions. This change allows you to better showcase your skills and expertise directly relevant to the role, ensuring a fairer and more efficient recruitment process. We believe this will give you the best opportunity to demonstrate your qualifications and strengths. The answer to each question should be no longer than 500 words. Your CV and situational based questions will be scored 1-7 and will assess your suitability to be invited to interview.

Situational Based Questions:

Describe your experience of having a proven track record of delivering timely quality outcomes, through providing the right resources to do the job, reviewing, and adjusting performance expectations and rewarding success.
Describe your experience of monitoring the effectiveness of your own and teams communications and take action to improve where necessary.

Please find below, a link to our video which gives you helpful tips and guidance on the CS Jobs application process:

Watch: How to apply on CS Jobs: Guide and Tips

Behaviours

We'll assess you against these behaviours during the interview process:

Seeing the Big Picture
Communicating and Influencing
Changing and Improving
Making Effective Decisions
Leadership

Technical Skills

We'll assess you against these technical skills during the interview process:

GKIM Information Governance – Leader level

We will try and offer as much flexibility as we can, but it may not be possible to offer alternative dates for interviews.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Defence Digital Talent Acquisition Team
Email : UKStratComDD-HR-TalentAcqDel@mod.gov.uk

Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:
info@csc.gov.uk.