Assistant private Secretary in Chamber Presidents office for First tier Tax Tribunal Chamber (Ref : 92125)
Ministry of Justice
Apply before 11:55 pm on Friday 22nd November 2024
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About the job
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Job description
Assistant Private Secretary role in the Chamber Presidents Offices, Judicial Office.
First tier Tribunal Tax Chamber
Organisation
The Judicial Office (JO) is a unique branch of the civil service, independent from the machinery which supports the Government and dedicated to supporting the judiciary as the third arm of the state. We promote and safeguard judicial independence to maintain confidence in the rule of law. We are answerable not to Ministers but instead, through our Chief Executive, to the Lady Chief Justice of England and Wales and the Senior President of Tribunals as we help them to fulfil their responsibilities to the judiciary.
We support c.22,000 judicial office holders, providing policy, legal and handling advice, and operational support. This includes advice on judicial leadership, support with relationships with Government and Parliament, assistance with justice sector reform, judicial education and training, comms, and HR.
Directorate
The postholder(s) will join the Judicial Private Offices directorate. The business units include operational private offices; jurisdiction and policy private offices; and the Judicial Executive Board Secretariat.
Overview:
This is an exciting opportunity to provide leadership and support to a busy Judicial Private Office, supporting a Chamber President of the First Tier Tax Tribunal. This position would suit someone with previous Tax, Chancery or HMRC experience, looking for a stretching role, working with the most senior tribunals judiciary across both First tier Tribunal Tax Chamber and Upper Tribunal Tax and Chancery Chamber.
Within the Judicial Office, the Chamber Presidents Private Offices are a series of small jurisdictional teams focused on supporting each Chamber and Tribunal President across all their leadership functions. Each Private Office provides policy and legal advice, and general secretariat and administrative support to the Chamber and Tribunal Presidents, working collaboratively with expert teams across the Judicial Office.
Role Summary:
The postholder will be responsible for ensuring that the First tier Tax Chamber Private Office provides high quality policy advice and administrative and operational support to the incumbent Chamber President and supports the induction of the new Chamber President in early 2025. This role involves the development and implementation of new ways of working within the Private Office and the delivery of efficiencies across the wider CPO and Judicial Office.
The role involves maintaining an overview of developments in Tribunals, liaising with and building strong relationships with peers and senior stakeholders across the Justice system, including His Majesty’s Courts and Tribunals Service, the Ministry of Justice, other government departments, and across the Private Office Directorate in Judicial Office.
Main Activities / Responsibilities:
The main responsibilities of the post include, but are not limited to:
- Supporting the provision of advice for the Chamber President and act as the single point of contact for enquiries on a variety of matters including governance, legislation and policy and signposting to professional support e.g. HR, Communications, Judicial Training, Data, across the Judicial Office.
- Setting the Agenda and briefing the Chamber President in preparation for set piece meetings, providing and/or commissioning written and oral advice and, noting and chasing action points and implementing decisions.
- Communicating on behalf of the Chamber President with judges and members from both the courts and tribunals system and where directed, with officials from MoJ, HMCTS, and OGDs, stakeholder organisations, and members of the public/their legal representatives.
- Providing advice and support to the Chamber President on specific jurisdictional projects, including arranging and supporting judicial working groups and networks as directed.
- Supporting the Chamber President in their interaction with the JO Data Governance, Policy and Analysis Team and with the HMCTS Analysis & Performance Team, acting as the single point of contact for those Teams.
- Playing a key role in both internal and external recruitment and forecasting for the Chamber. Drafting and obtaining the relevant approvals for business cases.
- Develop and implement/maintain systems, processes and new ways of working to deliver efficiencies within the Private Office as we begin to align CPO with the established Private Offices structures across Judicial Office.
- Organising visits and events (including training) and acting as point of contact for hearings in (Taylor House) London.
- Undertake ad hoc requests as required to support the Chamber President, managing conflicting priorities often with tight deadlines.
- Providing cover for Deputy Private Secretary during periods of planned and unplanned absence to ensure the smooth running of the office.
- Assisting Judicial College with the arrangements around Judicial Training and Conferences across both First Tier and Upper Tribunal Tax judiciary, liaising with UT and HMCTS colleagues accordingly.
Management of Resources:
The postholder will manage an EO Executive Assistant to the Chamber President and possibly a small judicial support team once recruitment and the reorganisation of CPO is complete.
The post-holder will report to the Deputy Private Secretary to the First tier Tribunal Tax Chamber President.
Person specification:
The successful candidate must:
- be able to build relationships, influence and manage upwards, and speak with authority when dealing with senior officials or judiciary;
- have excellent communication and leadership skills;
- be confident implementing and driving forward changes in ways of working and modernisation initiatives
- have strong organisational skills.
Desirable Knowledge and Skills:
- experience of working closely with the judiciary, and an interest in the workings of the courts and tribunals system more widely.
- Previous Tax, Chancery or HMRC experience.
The support provided by judicial Private Offices necessarily involves working before and after court, in keeping with the judge’s diary commitments and sitting patterns. Some early mornings and late evenings can be expected, though every effort will be made to accommodate flexibility where necessary. These roles are not suitable for reduced hours working.
Location:
This First Tier Tribunal Tax APS post is based in Taylor House, London (EC1R 4QU)
Occasional travel may be required.
This post is eligible for hybrid working (current requirement is at least 60% of working hours each week to be spent in the office, in line with all government departments).
How to apply:
This is a Success Profiles based recruitment and Civil Service Behaviours will be considered at application stage along with a candidate CV.
Behaviours to be assessed at application stage:
Leadership, Communicating & Influencing, Working Together and Seeing the Bigger Picture.
In the event of a high volume of applications, we will sift on the lead behaviour of Communicating and Influencing.
Candidates invited to interview will be assessed on these behaviours and on Civil Service Strengths.
We anticipated that interviews for candidates successful at sift will be held during w/c 2nd December 2024.
If you wish to discuss the role before submitting an application, please contact Mark Chander (Mark.chandler1@judiciary.uk) or Emma Killick (Emma.killick@judiciary.uk).
Person specification
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Leadership
- Seeing the Big Picture
- Working Together
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
