Procurement Specialist
Forestry and Land Scotland
Apply before 11:55 pm on Wednesday 20th November 2024
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About the job
Job summary
Here at Forestry and Land Scotland we look after nearly a tenth of Scotland’s natural resources in the forests, woodlands and land in our care. That’s a lot of land, a lot of resource and a lot of caring. It’s an exciting time for FLS as we embark on our transformation programme.
We are looking for some very special people, talented, enthusiastic and dedicated, to join our Procurement team. We need Procurement Specialists, and in this role you will work across FLS delivering regulated tenders and supporting contract management work.
We like to think that our procurement work is unique in its content, and we also offer you great opportunities to develop your career. Our Procurement team has a great track record of professional development and advancement, and we support staff financially with their professional CIPS qualifications.
As well as the obvious awards in helping to care for Scotland’s natural resources you will also be rewarded with some of the best terms and conditions out there. Depending on your experience you will start anywhere between £42,055 and £45,291, earn 28.97% employer pension contributions into defined scheme and enjoy 25 Days annual leave rising to 30 after five years plus 11.5 days public holidays every year. We have a range of employee benefits including retail discounts, and cycle to work schemes.
We have a really flexible approach to your work-life balance, and offer a range of flexible working arrangements so you can work from home with some office attendance.
We would love to hear from you if you think you have what it takes to help Scotland grow.
Previous applicants need not apply
In order to be considered for this role please clearly demonstrate how you meet the essential criteria in your supporting statement. Any application received without such a supporting statement will not be considered.
Job description
Stakeholder Management and Communications
Lead in the establishment of User Intelligence Groups (UIG) for a portfolio of allocated pipeline projects, ensuring roles and responsibilities are clear and are appropriately discharged.
Manage and engage a range of stakeholders to develop and implement procurement strategies for high value/risk complex procurements, optimising value for money whilst ensuring key objectives and critical success factors are achieved. Be ready to challenge constructively and stand your ground when needed.
Lead and manage the preparation and recording of UIG and stakeholder meetings, workshops and other relevant communications related to allocated pipeline projects.
Represent the organisation at bidder days and supplier events, making presentation and leading Q&A sessions as required.
End-to-End Tendering
Lead UIGs and stakeholders through all stages of the procurement process in order to deliver high value/high risk contracts, in a timely manner, in line with procurement policy, best practice and legislation.
This includes, from initial conception: undertaking market research and engagement; tender strategy development; tender pack development; tender management; evaluation; contract reporting & award; contract drafting; and contract handover.
Within the scope of the Category objectives, demonstrate creativity, innovation and commercial acumen in developing and discharging tender strategies, paying particular attention to corporate and procurement objectives and targets.
Make use of various portals, systems and media channels to carry out effective end-to-end tendering, such as Public Contracts Scotland (PCS), Public Contracts Scotland Tendering (PCS-T) and the Observatory (for data analysis and reporting).
Ensure communications, evaluations and approvals are carried out within systems as required.
Contract Management
Ensure contracts within your portfolio are delivering to the required standards and provide value for money through cost savings and other benefits or opportunities.
Use formal systems for monitoring, managing and continuously improving supplier performance.
Ensure annual reporting of savings and statutory reporting of sustainable procurement delivered through the contract, such as community benefits and meeting climate reduction targets.
Oversee overall contract spend and dates, ensuring contract registers are updated.
Develop supplier relationships to maximise efficiency, collaborate towards common goals and reduce waste, environmental or social risks.
Work closely with procurement colleagues to implement contracts and ensure end users and suppliers have the information they need to deliver the contract.
Lead or support exit strategies, identifying and using Lessons Learned to inform future contract terms and strategies.
Monitor overall compliance of Key Performance Indicators and Service Level Agreements.
In the event of underperformance, implement improvement plans and carry out continuous monitoring.
Proactively identify and manage any risks that may impact on a supplier’s ability to deliver the
contract requirements to the desired standards.
Where required, modify existing contracts within the scope of Public Procurement Legislation. For specific contracts in your portfolio, lead supplier review meetings and follow up on actions.
Category Support & Continuous Improvement
Support Category Managers in undertaking research and developing information that feeds category strategies and continuous improvement initiatives.
Undertake peer reviews of colleagues’ project documentation for the purpose of quality assurance and peer learning.
Provide line management, support and or advice to procurement support officers within the team and those staff with Delegated Purchasing Authority across the organisation.
Actively contribute to and participate in continuous improvement activities and lessons learned sessions.
Lead, participate and support any other relevant initiatives that contribute to the delivery of FLS’s Procurement Strategy (or other FLS Strategy) aims, commitments and policies, such as supplier development activities, development of new processes, supporting recruitment, training and audit needs.
Person specification
Experience
Essential:
- A proven track record in understanding and delivering the full end-to-end strategic procurement process, including sourcing-strategy development, tendering, evaluation, selection/amendment of appropriate terms and conditions and negotiation, with a clear working knowledge of public procurement;
- Experience of data and market analysis with the ability to draw out key messages and findings to make recommendations that support decision making at senior levels;
- Strong communication and relationship building skills with experience of influencing and managing stakeholders at all
Desirable:
- Experience of managing and developing
Technical
Essential:
- Demonstrable understanding of the Procurement Reform (Scotland) Act 2014, Public Contracts (Scotland) Regulations 2015 and the EU Procurement Directives;
- Applicants must either:
- have full membership of Chartered Institute of Procurement & Supply (MCIPS), or
- be working towards, or commit to working towards, achieving MCIPS within a three-year period.
FLS provides financial support and time allowances for MCIPS studies, in line with our commitment to staff development.
Desirable:
- Understanding of contracting models such as NEC4/JCT contracts for engineering and facilities
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Daniel Rice
- Email : daniel.rice@forestryandland.gov.scot
Recruitment team
- Email : resourcing@forestryandland.gov.scot
