People and Culture Officer
Medr
Apply before 11:55 pm on Thursday 21st November 2024
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About the job
Job summary
About us
We are a new arm’s length body of the Welsh Government, responsible for the strategy, funding and oversight of:
- further education including colleges and school sixth-forms;
- higher education including research and innovation;
- adult education and adult community learning; and
- apprenticeships and training.
Operational since 1 August 2024, we work in close collaboration with our partners to enable a tertiary education and research system which is centred around the needs of learners; society; and economy with excellence, equality and engagement at its heart.
Our values really matter to us, they help shape the culture of our organisation:
- Dysgu (to learn; to teach; to educate) - learning is at the heart of everything we do. We believe curiosity fuels innovation and helps expand our horizons.
- Cydweithio (to work together; to collaborate; to co-operate) - we can achieve far more together than we ever could alone.
- Cynnwys Pawb (to include everyone; to involve everyone) - we are passionate about inclusion, seeking to create the right conditions for everyone to achieve their full potential.
- Rhagori (to exceed; to excel) - we have high aspirations for tertiary education and research in Wales and always set high standards for ourselves to be the best we can be.
Location
Our headquarters is a newly refurbished office in Capital Quarter, Cardiff, specifically designed to meet our needs. We expect this to be the place that most colleagues will use to collaborate, both with each other and with stakeholders.
As we operate across Wales, we also have collaboration and limited office space in Welsh Government offices in Llandudno Junction, Aberystwyth, Swansea and Merthyr Tydfil.
Main purpose of the job
The officer posts are critical in the support and delivery of all aspects of human resources, health and safety, wellbeing, and development, providing a comprehensive and efficient service to Medr’s people and senior management.
With a focus on recruitment, onboarding, wellbeing and the development of staff, the officer roles will work across these areas as well as become involved in project work to foster Medr’s culture.
Job description
What you'll be doing
- Process monthly transactions to be passed to payroll, utilising the Dynamics 365 Finance and Operations system, including absence management; ensuring all staff details are accurate and up to date.
- Co-ordinate bilingual recruitment campaigns, with direction available from the Senior HR Manager if required. Utilise Civil Service Jobs to manage adverts and applications. Organise shortlisting and interview arrangements, including tests/ presentations and all communication with candidates.
- Organise the onboarding and offboarding processes, as well as changes to terms and conditions, liaising with line managers, IT and facilities as appropriate.
- Be involved in health, safety and wellbeing arrangements and initiatives to provide individuals with a suitable and secure working environment. Assist with office arrangements, and delivering facilities support services to Medr.
- Support performance management initiatives, responding to requests for development requirements and queries from colleagues on Medr’s approach.
- Assist with specific projects as directed including, but not limited to, impact assessments, policy development, wellbeing initiatives, organisation wide development initiatives, Data Protection requirements, Welsh Language Scheme requirements, business continuity and procurement activities.
- Provide guidance and respond to queries, in liaison with the Senior HR Manager, on people and culture policies.
- Support the people and culture team in administrative tasks, such as, but not limited to, secretariat and minute taking roles, records management, maintaining Medr’s people and culture website and intranet pages.
Key challenges you will face
- Supporting the setup of the People and Culture department within Medr, its operational approaches, working to embed best practice in what is a new environment for most people.
- Co-ordinating bilingual recruitment campaigns to support the growth of Medr, often working on several schemes at one time across various areas of the organisation.
- Establishing health and safety approaches fit for Medr, ensuring people have the right equipment setup through identifying risks and implementing mitigating actions.
- Learning to use and process HR transactions on the new Dynamics 365 Finance and Operations system and supporting people and line managers to make use of the self-service facility to streamline processes.
- Working with some ambiguity as processes bed-in, whilst having close involvement in influencing how we do things.
About your team
This is an exciting time to join the Medr People and Culture team as it grows. Currently with one Senior Manager, an Office Manager, one Officer, and working closely with the Payroll team, this opportunity is to build the People and Culture team, its approach to delivery, influence new ways of working and learn from current colleagues.
Your Line Manager
Sarah McIndo, Senior HR Manager
Sarah has almost 20 years' experience in human resources within an arm's length body setting. A Chartered Member of CIPD, Sarah enjoys the breadth and variety that comes with working in the Medr People and Culture team.
Person specification
What you will bring
Attributes
- Role Model Our Values - You align your everyday actions with our organisational values.
- Drive - You take initiative to complete tasks efficiently and effectively.
- Agile - You are flexible and able to manage different tasks and priorities.
- Act with Integrity - You demonstrate integrity by honouring commitments and maintaining confidentiality.
Experience
- Experience of working in an administrative capacity, highly organised and able to work flexibly in a busy environment.
- Excellent interpersonal and communication skills, building and maintaining effective working relationships with stakeholders and colleagues at all levels.
Welsh language requirements
We have undertaken an evaluation of the Welsh language requirements of this post to ensure we are living our values in relation to our Welsh Language.
For this post the Welsh language requirements are:
Desirable
Welsh desirable means that whilst having Welsh language skills is useful for the role, it is not an assessment criterion, so it won’t disadvantage you during recruitment if you don’t currently possess these skills.
- Reading
- Spoken
- Understanding
- Written
Qualifications
Benefits
Your Perks & Benefits
Alongside your salary, Medr contributes an average of 28% towards you being a member of the Civil Service Defined Benefit Pension Scheme. Find out what benefits the Civil Service pension scheme provides.
We recognise the importance of looking after ourselves in work and in life. Your wellbeing is fundamental to you being your best self so in recognition of this we provide:
- 33 days annual leave a year (pro rata) to give you time to reboot; top up your energy banks and spend time doing the activities you love.
- An environment that embraces work life balance.
- A culture that celebrates diversity and welcomes everyone.
- Dedicated wellbeing time to all our people each week.
- A Cycle to Work Scheme to make owning a bicycle more affordable.
Additional Support when you need it
We know that sometimes you may face challenges or life events that mean you need additional support.
- We provide a comprehensive employee assistance programme with remote access to resources and in person support whenever required.
- We have a special leave policy ensuring everyone in the organisation receives the support they need during difficult times.
More than just a workplace
- We have an active sport, social and wellbeing committee who offer a range of activities for our people to come together outside the work setting. You can participate as much or as little as you want.
- You will be entitled to take 5 days paid leave per year to undertake voluntary work to support the communities we serve.
- We know that the bonds we make in work sometimes go beyond the working day and lead to networks that last for life. We will encourage you to grow your networks across Wales, the UK and internationally.
Personal and professional development
- Once you’re offered a post, we will get to know you and work with you to develop a personalised onboarding plan which considers your experience, skills, learning style and knowledge.
- We’ll help you shape your development plans with personalised career conversations and objectives, taking account of delivery goals alongside your career aspirations and helping you own your career.
- We support all our staff to learn or improve their Welsh language skills.
Things you need to know
Selection process details
We are really interested in you as an individual and what you will bring to our organisation.
Our blended assessment process is designed to help us get to know you better enabling us to appoint someone who will thrive in the role and who shares our organisational values.
If you are interested in working with us, please send us your application through Civil Service Jobs.
You will need to include a personal statement demonstrating how you meet the essential requirements for the post.
To be fair to everyone who applies, we won’t accept:
- Late applications
- Applications with missing or incomplete information
- Personal statements over 1,250 words
The deadline for application submission is 21 November 2024.
There will be two assessment stages for this recruitment campaign. A sift and an interview.
The following attributes will be assessed at sift and interview stage:
- Role Model Our Values - You align your everyday actions with our organisational values.
- Drive - You take initiative to complete tasks efficiently and effectively.
- Experience of working in an administrative capacity, highly organised and able to work flexibly in a busy environment.
- Excellent interpersonal and communication skills, building and maintaining effective working relationships with stakeholders and colleagues at all levels.
The initial sift will take place on 3 December 2024.
Candidates who successfully navigate the sift stage will be required to complete an online exercise to enable us to determine their behavioural and personality preferences. Immediately on completion you will be given a report which highlights your strengths plus some development tips to help you prepare for interview. Candidates should note that the online exercise is not intended to eliminate anyone from consideration. Instead, it serves as a tool to aid in the decision-making process.
Following this, you will be required to participate in an interview which will be conducted on 17 December 2024.
The following attributes will also be assessed at interview stage:
- Agile - You are flexible and able to manage different tasks and priorities.
- Act with Integrity - You demonstrate integrity by honouring commitments and maintaining confidentiality.
We strive for a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are happy to discuss any person-centred adjustments required to the recruitment process. Please contact pobl@medr.cymru.
We're looking forward to meeting everyone invited to interview at our new headquarters in Capital Quarter, Cardiff. We don’t usually pay travel expenses, but if this presents a real barrier to your attendance in person or if you require a reasonable adjustment, please let us know in advance by emailing pobl@medr.cymru so we can discuss and agree arrangements prior to your interview.
Following interview we are committed to offering constructive and actionable feedback to support you on your future career journey.
Next steps
Interested…? Want to find out more?
We know how important it is for you to find out more about us so we will be holding a virtual information session for candidates on 13 November 2024 at 14:00 on Microsoft Teams.
This will be an opportunity for you to hear more about our organisation; the role and how we invest in our people.
If you would like to attend, register by emailing pobl@medr.cymru.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : People and Culture team
- Email : pobl@medr.cymru
Recruitment team
- Email : pobl@medr.cymru
