Covid 19 Inquiry - Planning and Delivery Officer
Cabinet Office
Apply before 11:55 pm on Sunday 13th October 2024
Details
Reference number
Salary
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Contract type
Loan
Secondment
Length of employment
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In December 2021 Baroness Heather Hallett, a retired Appeal Court judge, wasType of role
Planning
Project Delivery
Working pattern
Number of jobs available
Contents
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About the job
Job summary
The team
The Planning team is a high performing team of 9 that sits within the Programme and Information Management Services Directorate. We work closely with Legal and Secretariat teams to ensure planning is at the centre of all that the Inquiry does, ensuring there are credible plans in place to deliver the Inquiry’s programme of hearings and reports within the ambitious timescales set by the Chair.
As embedded planners within the Legal module teams, we work collaboratively and effectively to track and report on their delivery progress. We solve issues and problems where we can, and escalate when necessary to ensure speedy solutions.
We also provide project management expertise to Secretariat teams to help support their planning and delivery of key projects and programmes, giving us a unique insight into the entirety of the Inquiry’s work.
This is a really exciting opportunity to join an inclusive, innovative team where you will be supported to challenge yourself in often ambiguous circumstances. The team encourages working in a flexible, collaborative manner to learn and support each other as we operate at the heart of the biggest public Inquiry to keep its delivery on track.
Job description
Planning and Delivery officers will be semi-embedded within workstrands across the Inquiry and will be responsible for supporting teams to establish comprehensive plans across the full range of workstreams forming the Inquiry’s programme plan.
Key responsibilities include:
- Building detailed plans for each workstream, identifying and monitoring interdependencies;
- Providing project management support on Secretariat projects;
- Working closely with Secretariat teams to maximise information sharing across workstrands;
- Building strong relationships to ensure high levels of accuracy for reporting and risk management;
- Leading regular workstrand delivery group meetings;
- Identifying, monitoring and proactively handling workstream risks, issues and opportunities;
- Assisting modules from set up phase through to hearings, providing secretariat, action tracking, dealing with queries, monitoring the Planning inbox, tracking progress, collating data, developing templates, guidance and key documents;
- Drafting accurate monthly progress reports for Governance boards;
- Collating lessons learned after key milestones;
- Educating colleagues and upholding PPM standards in a proportionate and productive manner.
Person specification
Essential requirements:
- Strong programme/project management skills, with a proven track record of successful programme/ project delivery in complex public sector environments.
- Strong stakeholder engagement skills with a proven track record of building effective relationships.
- Excellent verbal and written communication skills with the ability to engage with stakeholders at all levels.
- Ability to work flexibly and respond to evolving priorities, and deliver to short deadlines.
- Ability to work collaboratively across a multi-disciplinary team.
- Proficiency in in using spreadsheets to assist in the project management process.
Desirable skills:
- Experience of working in an Inquiry, investigation or legal context.
- Project management qualifications e.g. APM PMQ and/or equivalent relevant PPM experience.
- Experience of using project management software such as MS Project or Smartsheets.
Additional information:
A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Managing a Quality Service
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
To apply for this role, please submit the following documents no later than 23:55 on 13th October via the CS Jobs portal:
- A CV setting out your career history, with key responsibilities and achievements. Please ensure you provide employment history that relates to the essential and desirable criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
- A Statement of Suitability (max 750 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential requirements highlighted. You may also choose to reference the desirable skills listed.
For the shortlist, we will assess your experience and select applicants demonstrating the best fit for the role by considering the evidence provided in your application.
As part of the online application process, you will be asked a number of diversity-related questions. If you do not wish to provide a declaration on any of the particular characteristics, you will have the option to select 'prefer not to say’. See the Civil Service Diversity and Inclusion Strategy for more information.
Should you encounter any issues with your online application please get in touch with us via: cabinetofficerecruitment.grs@cabinetoffice.gov.uk
Conflicts of Interest
Please note if there are any potential conflicts of interests with the Inquiry’s subject matter, you are expected to raise these and discuss them, in confidence, with the senior recruiting manager in the first instance.
Selection process
Expected timeline (subject to change)
Expected sift date – w/c - 14/10/24
Expected interview date/s – w/c - 04/11/24
Interview location - Video using Google Meets
Shortlist
The panel will assess your application to select those demonstrating the best fit with the role by considering the evidence you have provided against the criteria set out in the ‘essential requirements and desirable skills’ section of this pack. Failure to address any or all of these may affect your application.
Interview
The interview process will assess behaviours.
The behaviours tested at interview are:
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Managing a Quality Service
As part of your interview, you may be asked to deliver a short presentation. Full details of this, including the topic, and whether or not you will need to use visual aids, will be sent to you prior to your interview.
Your interview will take place remotely via Google Meets.
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk.
Existing Civil Servants and applicants from accredited NDPBs are eligible to apply, but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service/Disclosure Scotland/Access NI on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessni@ani.x.gsi.gov.uk
Please note that this role requires CTC clearance, which would normally need 2 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
New entrants are expected to join on the minimum of the pay band.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Ruksana Mannan
- Email : ruksana.mannan@covid19.public-inquiry.uk
Recruitment team
- Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles. and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
